Add contacts directly to a trip so they can be used as recipients for emails linked to the trip or stops on the trip. Simplify emails so the correct contact person receives trip-related communications.

When calculating revenue, it is possible to split revenue among trips for a more accurate picture of revenue distribution. Options to split revenue can be based on:

In order to offer further flexibility when determining revenue splits, it is now possible to add EXCEPTIONS to the split. Similar to how rate cards are enter, the Exception uses conditions that can be configured to offer specific criteria when to apply additional charges or rules to how revenue is adjusted.

Drivers using the Qargo Mobile App can now make use of the barcode scanning function. Add a new workflow task as part of the driver question path in the app, drivers will see the requirement to 'Scan' the pallet / barcode. This task can be added to both the collection and delivery stops for full tracking and visibility of the consignment.

In addition to all standard date selectors (1 day / Last 90 days + future / Date) it is now possible to add additional filtering relative to 'today'. By filtering on the individual column, 'order start' or 'order end' users can set the filter based on Requested or Actual dates.

If the transport service selected is Owned or SeaContainer, there is an option to add standalone stops during order creation.

Users can add custom stops to the CONSIGNMENT, and define where in the trip the stop should be added:

Multiple stops can be added to the consignment. Please note, there are some limitations to this feature.

It is now possible to allow pricing based on the amount of collect stops and delivery stops. Two new metrics have been created on price rate cards:

These new metrics can be used for formulas as well as price tables. Additionally, they can be used in rate card conditions as well.

Qargo now integrates with WhatsApp Business, bringing direct driver communication into your daily workflow. This integration eliminates the need to switch between apps while managing your fleet operations. All conversations are managed in one place, giving you complete visibility into driver communications.

Key Features:

How It Works:

There is some configuration required, but once setup, using the vehicle category on an order, or selecting an electric vehicle for the trip will result in the CO2 emissions shown correctly.

For orders to show the CO2 emissions correctly for electric vehicles, the VEHICLE CATEGORY on the order needs to be set to 'Electric Vehicles' (requires setup: see RATES - Vehicle Categories for more details). Using this option will override the standard vehicle type that is used to calculate the CO2 emissions, and instead it will rate the order at 0kg.

For Trips, the CO2 calculation is still based on the vehicle assigned on the trip. Select the engine type on a vehicle profile and this is taken into account during calculation of the CO2 emissions trips. For vehicles with an Electric engine the resulting CO2 emissions shown will be 0kg.

Important to note:

When the same invoice recurs regularly, users can now copy the invoice quickly to create a similar invoice.

From the invoice, click the 'hamburger menu' (3dots) to display the option 'Create similar invoice'.

The new invoice will be created in a Draft Status.

The option will be 'greyed out', and a warning will display if it is not available on the invoice.

No more downloading documents to your computer just to print them. You can now print directly from Qargo to your local printers, saving time and eliminating the hassle of managing downloaded files.

🎯 Smart Printer Assignment

Configure different printers for different document types. Set your accounts office printer for financial documents and your planning office printer for operational documents - automatically.

⚡ Easy Printing

Print documents directly from order lists, task views, and document details with a single click.

🔧 Flexible Configuration

Where You'll Find It:

Save time by adding all needed documents to the order in one screen! When uploading documents to an order, it is possible to select multiple documents.

We're enhancing this feature to include additional capabilities that will streamline the processing of incoming invoices from the Peppol network when it launches in Q3 2025.

The workflow will handle the complexity of multi-source invoices from the Peppol network, including:

For organisations with existing Peppol registrations, we will offer multiple integration pathways:

The Qargo network now supports container and sea container activities. This means that when adding these stops to container/sea container transport service orders, these can be pushed to the subcontractor’s order through the Qargo network.

The following stops are now also supported:

If adding the stops after the trip has already been planned to the subcontractor and sent over the Network, the Outsource to Network task will send the update over to the subcontractor account.

Until now, the default invoice date was always set to the current date. While simple, this didn’t always reflect your operational needs. With this update, you can now choose from three different options for setting the default invoice date—tailored to how you work:

You can set your preferred default invoice date at the tenant level under organisation settings.

Once configured, this preference will automatically apply when:

💡 Want to set a custom date instead? No problem! You can still select a specific date manually during invoice creation or update invoice dates individually—just like before.

This enhancement currently applies only to sales invoices—not to purchase invoices.

No more manual changes for each invoice. With smarter default options, you can:

We’ve made it easier than ever to get the information you need—fast.

Previously, viewing details for products, general surcharges, and the price index required clicking into each item one by one. We know that could be time-consuming.

With our new table view layout, key details are now immediately visible—so you can scan, sort, and find what you're looking for without all the clicks.

Whether you're managing pricing updates, checking product statuses, or reviewing surcharges, this layout helps you get it done faster.

We’re excited to announce a powerful upgrade to how our platform leverages AI when creating orders from order confirmation documents. This update brings smarter suggestions, broader coverage, and better automation to streamline your workflow.

When importing an order confirmation, you already benefit from AI-generated suggestions and automatic pre-fills. Now, we’ve made this experience even better with three key improvements:

Our AI can now suggest more relevant locations based on the document. Previously, suggestions were limited—often showing just one or none at all. We’ve optimised our models to interpret location data more effectively, so you’ll see broader, more accurate options when setting up your order.

Pre-fills now go beyond just the basics. Fields like container number, which were previously unsupported, are now included. This means less manual entry and more time saved—especially when processing multiple orders.

When your document includes both a start and end time, our system will now automatically recognise and pre-fill those fields. It’s another way we’re helping to reduce friction and increase accuracy.

Managing data just got a whole lot easier. Introducing a new way to update customers, locations, vehicle and driver details—quickly and in bulk. This update gives a faster, more efficient way to update multiple records at once—whether adjusting contact information, updating status fields, or correcting entries across multiple items.

A new Quick actions > Update details button is now available on these key pages:

With just a few clicks, you can select multiple records and update one or more fields at the same time—no need to go into each entry individually.

We’ve added two powerful new features to the Customer Portal to improve transparency and streamline collaboration with your customers:

1️⃣ Charge Visibility in the Customer Portal

You can now choose to display order-related charges directly in the Customer Portal.

How to enable it:

2️⃣ Approve or Reject Charges

When charge visibility is enabled, customers can now approve or reject charges that are marked for review.

How it works:

We're introducing a new way to manage charges that don't need to be invoiced through Qargo but still impact your financial tracking: Invoiced Externally.

The Invoiced Externally status is designed for charges that:

Use Invoiced Externally to maintain accurate financial records without disrupting your external invoicing processes.