Introduction
Peppol is a digital infrastructure that connects various e-procurement systems through a standardised network. It operates on a 4-corner model where both sender and receiver use their own access point providers to handle the technical aspects of document exchange.
Qargo will work with a certified provider to send invoices through to the Peppol Network.
Key Setup Requirements
Peppol Identifier Required: You'll need to provide your unique Peppol identifier (formatted with VAT registration number, DUNS, etc.) during setup.
Configuration: Qargo Admin will handle the technical configuration as part of your setup process.
Technical Details
Configuration: Qargo Onboarding Manager will coordinate any existing account integration updates required.
Task Management: The new 'Send Peppol Task' will be pre-configured in your tenant. If an existing account integration exists this task will link to accounting system.
Implementation: No additional engineering work is required for the standard implementation. Once configuration to 'send invoices' is complete functionality should be active.
Error Handling: Clear error messages will be provided for unsuccessful transactions, allowing you to make the necessary corrections.
Standard Functions: All standard task functions remain available, including quick actions and labelling.
How It Works
Sales Invoice Workflow (Outgoing)
Create your Qargo Sales invoice following your existing business process.
Before posting, submit the invoice to Peppol using the new 'Send Peppol Task'.
If customer approval is needed first, you can use a proforma invoice.
Once sent the invoice will be LOCKED (indicated by an icon) but not yet Posted.
Complete the workflow (post invoice) to export the file or import via integration to your accounting system.
Where accounting integration exists, the 'Send Peppol Task' will link to the accounting system.
Purchase Invoice Workflow (Incoming): Not currently available.
Invoices coming into the Peppol network can be from multiple sources, not necessarily associated to the trip (for instance invoice related to office supplies). This introduces complexity when attempting to identify and retrieve into Qargo only those invoices that are required.
If you still need the data in Qargo for correct revenue / cost analysis reporting
Manual upload PDF from accounting system, use the scanning feature for maximum efficiency.
Qargo target Go Live date: Q3, 2025
Sending invoices to Peppol Network service included at no additional charge.
For assistance with setup or questions about Peppol integration, please contact your Qargo Account Manager.