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Week 4
Week 1
Week 1
Customs & Intermodal PBN/GMR Code Sync
Qargo now features Customs & Intermodal Code Synchronisation, a powerful automation tool that eliminates manual data entry by automatically syncing PBN and GMR codes between matching Intermodal and Customs bookings.
🧩 What's New
Qargo has implemented two-way synchronisation for essential customs data, making your cross-border intermodal planning seamless:
Intermodal Booking Creation: Whenever a new intermodal booking is created, the system automatically checks for existing customs bookings with the same source and target countries and populates the PBN and GMR codes if a match is found.
Customs Booking Updates: The system now constantly monitors customs bookings. Whenever a customs booking is created, updated, or deleted, the system will automatically look for and update the matching intermodal bookings' PBN and GMR codes accordingly.
🧪 Use Cases
When PBN/GMR codes are entered into a Customs booking, Qargo instantly and automatically updates the corresponding Intermodal booking, ensuring border control data is accurate across both records.
Order Group Consolidation
This new feature gives you the ability to manually link several related orders together into one Order Group. This makes complex invoicing and billing easy by allowing you to apply a single, consolidated price across all grouped orders.
🧩 What's New
Simple Grouping: You can now create Order Groups to gather related shipments or tasks together. You can add orders to a group during creation or at any time using a quick action.
Flexible Consolidated Billing: You can now choose exactly how a consolidated price is applied to the group:
Flat Charges: Easily take a single fixed charge and either split it evenly across all orders or assign the total amount to just one order for simplified billing.
Metric-Based Charges: For charges based on metrics (like distance or waiting time), the total cost can be:
Divided by Metric: Split the total cost among orders based on the distance or weight of each individual order.
Split Equally: Divide the total cost evenly among all orders in the group.
🧪 Use Cases
If you're managing a large project that includes many shipments but has one final contract price, you can group all related orders to invoice them together without losing track of details.
Week 2
Week 2
Configuration - Enhanced Location Data Import
Enhanced Location Data Import offers quick and efficient updates to locations; including critical configuration fields and detailed schedules via a simple Excel upload.
🧩 What's New
The location import functionality is expanded to support several key configuration fields:
Display Name: Set user-friendly name for a location.
Customer Portal Availability: Control which imported locations are visible and selectable via the Customer Portal.
Custom Fields: Import stop pre-fill data using key-value pairs; instantly populates specific information when that location is used.
Opening Hours: Import complex operational schedules by adding multiple time intervals for different days of the week; ensure planners have the most accurate access information
Required Format:
HH:mm-HH:mm
🧪 Use Cases
Directly import complex operational Opening Hours for different days and multiple time intervals, ensuring planners always rely on accurate location access schedules.
Use the enhanced import to upload Custom Field data, ensuring better pre-fill accuracy for stops and reducing manual entry.
🚢 Planning: Improved visibility for containers (Import / Export)
Enhance the planning experience with greater visibility for container movements. Easily identify Import / Export status directly within planning views and trip details.
What’s New
Import/Export Status Display
For sea containers and owned containers, the Import / Export status now appears in the Planning Block Movement Details.
Available as a column option in the Planning Table View.
How to Use
In the Planning Table View, click ‘Customise’ to toggle on the new ‘Import/Export’ column.
The Import/Export column header is filterable, allowing you to quickly sort and view containers based on their status.
In Trip Views
Available in both Minor (A-) and Major (A+) views.
Use the ‘Customise’ button to enable Import/Export details in the trip view.
The Trip Block now displays Import/Export information derived directly from the order.
Benefits
Improved clarity when planning and tracking container movements
Faster identification of import/export tasks within both table and trip views
Customisable display options to suit your workflow
📦 Planning: Display Custom Fields by Cargo
Display custom fields based on Cargo (goods) for improved visibility in trip planning. When multiple consignments are part of the same order but planned into separate trips, custom values are now shown per trip stage, rather than for the overall order.
🧩 What’s Included
Custom fields based on Cargo details can now be displayed in the Trip Planning view.
Use the ‘Customise’ button to add custom field column(s) to the Planning table.
Use the ‘Plan onto separate trip’ option to separate consignments and improve visibility for each individual trip.
Once separated, custom fields display per consignment, allowing planners to identify and group compatible goods more easily.
🧪 Use Cases
For example, when a custom field at cargo level indicates temperature, and an order includes multiple consignments with different temperature requirements:
After splitting the order, planners can immediately see which consignments can be shipped together based on those temperature settings.
🔍 Limitations
Currently, custom field visibility applies only within the Trip Planning table view.
Ensure the relevant custom fields are configured at the Cargo level to appear here.
📌 Customer Impact
Improved visibility of consignment-level details.
Greater planning accuracy and efficiency, reducing the risk of incompatible load assignments.
Week 3
Week 3
📊 Planning: Auto Assign Resources with Excel Tables
This feature significantly enhances resource planning by enabling the creation of resource assignment conditions using Excel tables. Planning accuracy is improved by ensuring the correct resource is auto assigned to the trip based on multiple, defined conditions.
🧩 What's New
The Auto Assign Resources functionality has been extended with the following key updates:
Excel Table: The new Excel table calculation method is available for establishing assignment conditions, offering greater complexity than simple rules.
Combined Conditions: Table rules can still be combined with additional simple conditions for maximum flexibility.
🧪 Use Cases
Simplified Onboarding: Rapid configuration of complex internal rules for new customers or partners is achieved by uploading a single table.
Zone-Based Fleet Allocation: Utilisation of a table to map multiple Postcode Zones against different Vehicle Types, guaranteeing the correct capacity is assigned by delivery area.
📵 Configuration: Auto-Skipped Tasks Hidden on Mobile App
Tasks marked as 'Always skip task' in the scheduling options will now automatically be hidden from the Qargo mobile application when created. This ensures the driver's task list remains clean, showing only actions that require their intervention.
Week 4
Week 4
Documents: Refresh & download function
Regenerate key documents quickly and easily, to work faster and keep operations moving efficiently; retrigger and download documents instantly — right from the document’s timestamp.
A new “Retrigger” button regenerates documents with one click, using the same settings as the last generation. No need to open the retrigger task modal unless making changes — this update saves time and keeps your workflow seamless.
⚙️ How It Works
Find the timestamp on your document.
Click the new Retrigger button next to it.
Your document will automatically regenerate using the same configuration as before.
Download it instantly and get back to what matters most — keeping your trucks on the road.
📚 Pro Tip
If you need to adjust the document’s setup or change parameters, you can still retrigger the document the original way via the retrigger task modal.
Orders: Bulk action - Add Incidents
When an incident occurs at a specific stop — such as a delay, damaged goods, or a missed delivery window — it often affects every order linked to that location.
With this update, you can now log the incident once and automatically apply it to all relevant orders, reducing manual entry and improving data consistency.
The incident will be:
Added directly to the stop on the trip.
Displayed individually on each order linked to that stop.
This ensures full visibility and consistency across all related orders without needing to enter the same information multiple times.
📚 This functionality applies per stop, not per entire trip.
Incidents can only be added to orders associated with the same stop, not to all orders within the trip.
Orders: Subcontractor Quotes
The new Subcontractor Bidding functionality centralises the process of sourcing and managing subcontractor bids, moving bid tracking out of external email chains and directly into the transport workflow. This feature enhances operational efficiency by automating the critical steps from quote approval to trip execution.
🧩 What’s Included
The Order View now includes a dedicated section for Subcontractor Quotes, facilitating the logging of multiple subcontractor offers, and counter-offers against a specific order leg.
Quotes are tracked with a status of 'To Request', 'Rejected', or 'Approved'.
Workflow automation is triggered upon approval: the system automatically creates a trip, assigns the subcontractor as the resource, and rejects all other competing quotes for that order leg.
An optional approval flow can be configured via Configuration > Tasks > Trips.
A new column has been added to the Planning Module, allowing quick identification of orders with outstanding quotes and providing a quick option to Accept or Reject bids directly from the planning table.
🔍 Limitations
A centralised table or overview of all outstanding bids and subcontractor quotes is presently unavailable.
The platform currently permits the manual planning of orders that possess outstanding quotes, without a system for displaying warnings or alerts in such scenarios.
📌 Customer Impact
Centralised and streamlined management of the entire bidding process.
Significant reduction in manual administrative effort and email tracking.
Increased control and speed in converting an approved quote into a confirmed, planned trip.