Week 1
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Week 1
Week 1
🔒 Accounting API - Multi-Entity Billing Support
This feature introduces crucial support for multiple billing entities within the Accounting API, allowing organisations to maintain secure, segregated invoice management across different entities.
What's New
Previously, API access was global, which was unsuitable for organisations managing finances for several distinct entities.
Dedicated Billing Entity Field: Invoicing endpoints now include a
billing_entitysection, clearly linking each invoice to its rightful entity.
Segregated Integrations: You can now create and manage multiple Accounting API integrations, each tied to a specific billing entity.
Restricted Posting Access: External integrators can now only complete/post invoices that belong to the billing entity associated with their API credentials, enhancing data security.
New Credential Requirement: To post invoices, API clients must be created within the Accounting API Integration settings page to ensure they are linked to the correct billing entity.
Limitations
Viewing Only: Users will still be able to see (but not post) invoices not related to their billing entity, subject to existing viewing permissions.
Onboarding Configuration: Integrators must use the new dedicated settings page for credentials if they need to complete/post invoices; credentials from Organisation Settings will be restricted to viewing.
🚚 Planning - Route Calculations: Trip durations with working hours
Our route calculation previously provided only theoretical driving time, resulting in inaccurate trip durations. This new feature incorporates mandatory rest and break times for highly accurate scheduling.
What's New
Working Hours Presets: Select a predefined Working Hours Mode preset in your Organisation Settings. This preset dictates parameters like break duration, max daily driving time, and daily rest time, aligning with regulatory profiles.
Accurate Calculation: The system automatically factors the mandated rest times into the route, ensuring the total duration is realistic.
Trip Customisation: Under the 'General info' panel, click the trip's Route Settings, you can override the organisation preset, toggle rest time inclusion, and force daily rest after a specific time
Why This Helps
Improved Accuracy: Get realistic ETAs and total trip durations by including all necessary driver downtime.
Compliance: Ensure routes meet legal driving and rest requirements based on the selected professional profile.
Limitations
Accuracy relies on selecting the correct Working Hours Mode preset for the driver.
The system calculates mandated rest; it does not account for non-mandatory delays.
🔎 Planning - Route display control in Timeline & Block views
Using the Customise button, planners can now decide whether the Route element should appear in trip summary details. Toggle to hide the Route section in:
Timeline view
Block view
This allows planners to simplify the trip card and prioritise other trip data.
Available on both A+ and A- layouts.
Also Available in the To Plan Panel
The same option is now available when viewing orders in To Plan.
Removing the Route from the order card gives extra space to display other key information — especially useful when working with limited screen real estate or when route information is not needed during planning.
Why This Helps
Reduces visual noise in the Planning Board
Maximises usable space on smaller screens or multi-panel setups
Allows planners to tailor the interface to their workflow
Ensures only the most relevant data is shown when making decisions
🏷️ Rate Cards - Flexible Cost Allocation
This feature enhances cost price list flexibility by allowing individual charges within a per-order cost price list to be designated as either per-order or non-per-order, enabling mixed calculation methods within a single list.
What's New
We have introduced new functionality to simplify how complex cost agreements are structured:
Individual Charge Allocation: When a cost price list uses the 'Per order' calculation option, internal settings for individual charges can now be modified.
Mixed Cost Price Lists: This enables the creation of a single cost price list that contains a mixture of per-order charges (e.g., volume-based) and non-per-order charges (e.g., flat fees).
Granular Control: Provides granular control over how each specific cost element is allocated and calculated, better aligning digital structure with complex agreements.
Limitations
Change Restriction: The individual allocation setting (per-order vs. non-per-order) cannot be changed once the charge has been used in a calculated cost. If modification is required, a new charge must be created to replace the old one.
Week 2
Week 2
Planning - Conditional cell highlights
Tired of manually scanning hundreds of rows for critical information? We’ve introduced a powerful new feature that allows you to instantly enhance the visual distinction in your To plan table, dramatically increasing planning speed and accuracy.
This update enables individual users to set custom background colour rules for cells based on their specific values.
What's New
User-Level Custom Highlighting: A new "Highlight cells" section is available within the column configuration menu (the gear icon on your table). Rules you set here apply only to your personal view, ensuring your screen is optimised for your priority planning workflow.
Conditional Colouring Logic: Set rules based on logical conditions (e.g., 'is one of', 'is not one of', numeric ranges) for a variety of supported columns.
Broad Column Support: Highlighting is initially available for key planning metrics, including:
Time & Location: Order/Leg Start/End Time and Location, Postal Code.
Order Attributes: Service Level, Planning Group, Customer, Customer Reference.
Cargo Metrics: Weight, Pallet spaces, Volume, and more.
Limitations
Colour Precedence: If a cell meets the criteria for multiple colour rules, only the first matching rule listed in your configuration menu will be displayed. To change the displayed colour, you must adjust the order of your rules or delete/re-add the desired rule to ensure it appears earlier in the list.
🚚 Planning - Add activities in bulk
We are excited to announce a significant enhancement to your planning workflow! You can now efficiently add common activities, such as depot visits or intermodal stops, to multiple orders directly from the Planning > To plan table.
This feature matches the bulk activity capabilities previously only available in the Orders table, enabling planners to streamline scheduling and reduce manual effort.
What's New
Bulk Activity Addition in 'To plan': You can now select a batch of unassigned orders in the Planning > To plan table and apply an activity to all of them at once.
Multi-Page Selection: Select all matching orders across multiple pages for bulk operations, allowing you to process large queues of orders quickly.
⚠️ Limitations
Selection Limit: A maximum of 100 rows can be selected at once for the bulk action.
Visibility Dependent: Functionality is limited to the orders visible in the To plan table based on your current filters and permissions.
🗺️ Planning - Enhanced Resource Details for Faster Planning
To boost your planning efficiency, we have expanded the resource information displayed directly on the Planning Board. You now have immediate access to more comprehensive contact and location data for your resources, all without needing to navigate away from your planning screen.
What's New
Home Address Added: The resource's home address is now immediately visible alongside their name and phone number on the Planning Board.
Improved Readability: Each piece of information (Name, Phone Number, Home Address) is now displayed on its own line, providing maximum clarity and ease of reading.
Enhanced Resource Details: The overall information displayed for each resource has been expanded to support more comprehensive planning decisions.
See all key contact and location information at a glance, improving efficiency and enabling faster, more direct communication with resources.
🚛 Planning – Filter on Trailers / Containers
Planners can now work even faster and with more clarity thanks to a new filter on the Trailers/Containers column in Planning → To plan: Orders. This brings the column in line with existing table filters, offering familiar multi-select and search-as-you-type behaviour.
What’s New
A dedicated column filter on Trailers/Containers
Works consistently with all other table filters
Quickly refine results without scrolling through long order lists
Quickly focus on the right trailer or container type, speeding up equipment allocation and eliminating the need to manually scan long order lists.
🧰 To use this filter, Order Secondary Resources must be enabled in your organisation settings (Qargo Admin).
🤖 AI Document Scanning - Improved Company Name Matching
Introducing a powerful new feature that significantly improves customer recognition and matching accuracy during document ingestion, especially when critical identification data is missing.
This update ensures that documents are reliably assigned to the correct customer, even when a VAT number is absent.
What's New
AI-Powered Name Matching: When the system scans a document and a VAT number is not present, it will now employ advanced AI to detect and match the customer based on their name or legal name.
Alias Creation for Consistency: Upon a successful new AI match, you now have the option to create an alias directly on the customer's record. This ensures that any future documents containing that specific spelling or name variation will automatically and consistently match the same customer.
Improve accuracy by using AI to identify customers traditional matching misses, while reducing manual effort spent correcting mis-assigned records.
Week 3
Week 3
Pallet Network - Hazchem delivery image visibility
To improve data exchange and provide Hazchem with greater visibility into consignment execution; delivery images and the Customer Owned Paperwork (COP) that are uploaded to a Hazchem consignment are automatically sent to Hazchem via their API.
Summary:
Delivery image and COP uploads now sent via Hazchem API.
POD uploads can also be sent via the API.
Images are automatically compressed to meet Hazchem’s file-size requirements.
Only the unsigned customer paperwork flow is supported.
Only the requesting/collection depot can upload customer paperwork via the API.
This update streamlines Hazchem document uploads, reduces file handling errors, and ensures compliance with file-size requirements.
Rates - Postcode-Based Route Charge Calculation
Enable charge calculation for order routes based on postcode location as an alternative to exact location routing.
Ideal for container transport to ports, where predictable pricing for an entire port is preferred over variable charges from exact terminal locations.
Summary:
Charges calculated using postcode distances.
Support for overrides via postcode zone mapping.
Feature can be enabled and configured under Configuration > Organisation settings > Route planning & Optimisation.
Important:
Postcode zone mapping overrides only support valid postcodes.
Overrides are limited to the same country.
Click below to learn more about how this feature works👇
Rates - Consolidate by same collection / delivery on the same trip
A powerful new consolidation option that gives you more flexibility when planning and pricing trips. Consolidate orders together when their collections or deliveries are planned on the same trip—even if the locations are different.
This option is available alongside existing consolidation rules and is designed to better reflect how trips are actually executed.
Share costs across multiple orders that are collected or delivered on the same trip, making charge allocation fairer and more accurate.
Carrier-planned operations that bill based on the total driver hours and kilometers completed during the day, allowing charges to be fairly consolidated across all orders on the same trip.
Consolidate orders with different collection or delivery locations, as long as they’re planned on the same trip—something that wasn’t possible with options like “Collection address & same trip”.
This update gives you greater control over consolidation and pricing, especially for multi-stop trips, helping ensure costs align more closely with real-world operations.
Click below to learn more about how this feature works👇