Create an intermodal order
Creating an intermodal order can be done manually (via the 'Create order' function), or automatically by uploading an order confirmation.
When creating an order by uploading an order confirmation, it is possible to add suggestions for the following container fields when these default fields are enabled:
Container number
Seal number
Container pincode
Destination of goods
Origin of goods
Port of loading
Port of unloading
Ocean liner name (shipping company)
Ship name
📚 Limitations
It is not possible to show suggestions for the container type.
These suggestions may be shown on the corresponding field, as well as on different fields.
Adding intermodal stop to an order
Locate the order that you want to add intermodal connection and open the order page.
Locate the route where you want to add the intermodal connection to.
⚠️ An order can not start or end with an intermodal connection stop. So the connection needs to be set in between the stops in the order.
Click on Plus icon to add the intermodal connection
Make the selection of intermodal connection between:
*Accompanied: the connections that the driver is included in the route*Unaccompanied: the connections where the driver does not get included in the route
Add the line that you would like to use in the order.
Select the time table that is applicable and the departure date
Set the dates and hours of the vessel/train and any other necessary information like references and save it.
If your connection is unaccompanied, the order will be split into legs as below:
If your connection is accompanied, you will have 1 trip/1 consignment for this route:
Syncing PBN and GMR codes
Qargo automatically synchronises PBN and GMR codes between your Intermodal and Customs bookings, eliminating manual entry and ensuring data accuracy across linked records.
When a new intermodal booking is created, the system automatically checks for existing customs bookings with the same source and target countries and populates the PBN and GMR codes if a match is found.
Whenever a customs booking is created, updated, or deleted, the system will automatically look for and update the matching intermodal bookings' PBN and GMR codes accordingly.
Cancel a booking
Cancel an intermodal booking in Qargo without cancelling it with the intermodal operator means the booking slot is retained and can be manually reused for another shipment later; while still freeing up resources inside Qargo.
Secure valuable intermodal slots in advance, but keep flexibility when plans change.
How It Works
When cancelling an intermodal booking, there are two options:
Cancel in Qargo + with the intermodal operator – removes the booking in both systems.
Cancel in Qargo only – keeps the slot reserved externally while cancelling internally.
Prevents unnecessary loss of intermodal slots.
Improves operational flexibility for planners.
Reduces manual work and errors when reusing existing bookings.
📚 Cancelled intermodal slots cannot be automatically reassigned to new Qargo bookings - Manually reallocate them through the operator’s portal.
Intermodal List View
Using the dedicated Intermodal list view in planning makes managing intermodal departures and bookings at scale much easier.
The Departures panel shows an overview of all departures booked.
Enables planners to manage multiple container bookings across different departures in one place
Key Benefits
Better visibility, faster assignments, and clear capacity control for operators booking multiple containers (one container per trip, multiple trips per departure)
Managing voyages or train schedules with limited allocations
Detailed departure-level planning, manifests, and capacity checks
How It Works
The intermodal departures table provides a clear overview of all upcoming sailings and train departures.
Clicking a departure highlights it and filters the booking table below, showing only the related bookings.
Drag & drop lets you quickly assign or move bookings between departures.
Capacity controls show max container and trailer allocations, warning you when limits are exceeded.
Configuration required
Configure the maximum number of container and/or trailers that can be scheduled per sailing.
Navigate to the RESOURCES > Intermodal Operators page
Click on the Operator that requires the maximums to be added
From the Intermodal Connections panel, click on the EDIT icon for the specific timetable.
In the TimeTable panel add the max number of containers and trailers
Visual alert when capacity is exceed
When viewing the list of trips, it is possible to update the Pre-Boarding Notification, Goods Movement Reference and Booking Reference directly from the page.
Click in the column for the order you want to add the reference for.
A text box should open, add the reference and click the SAVE icon.
The references will automatically copy to the Booking Details in the Order.
Improved visibility for booked connections
Visibility of connection details for arriving or departing connections is now available in Planning. Under To plan: Orders and Resources there are 4 new columns with information on the intermodal arrival and departure location and dates:
Departure time intermodal leg
Departure location intermodal leg
Arrival time intermodal leg
Arrival location intermodal leg
Click 'Edit Columns' and toggle on.
Booking related references are now visible on the terminal stop as well. These can be added to the booking data, and will show when the terminal stop is expanded.
Customer Impact
Better overview of intermodal information on orders and trips
Easier planning by having intermodal arrival and departure information easily available
Improved container visibility - (Seacontainer / Owned container only)
For containers will show the Import / Export status in the planning block movement details.
Available as a column option in the Planning table view
Use the 'Customise' button to toggle on the 'Import/Export' column
Column header can be filtered.
Available in both the Minor (A-) and Major (A+) views.
Use the 'Customise' button to toggle on the 'Import/Export' details in trip
Trip block will display import/export details from order
Quick Actions Added
Where customers have a high volume of intermodal orders, it was cumbersome to complete mass updates across multiple trips. For instance, where sailings need to be verified, there was a heavy manual component to verify and update trips individually. A 'Quick Actions' function on the Intermodal Planning page now enables efficient completion of trips and tasks without the need to process each individually.
Key benefits:
Save time by completing multiple trips at once
Reduce risk of human error in repetitive tasks
Maintain clear overview of pending actions