You can set up cost calculations that will help to calculate what each trip costs. Once a price list is configured, the cost will be shown on each order that matches the configured criteria . The default cost distribution is based on either Distance or Time, however other options can be configured.

Based on the rate cards, the revenue will also be calculated for that same order. The difference between the revenue and the costs is the profitability shown on each order.

Here you can configure cost calculations for your own drivers and vehicles (internal cost calculation) as well as for subcontractors. These calculations are setup the same way as the rate cards.

👉 Click HERE to see how to set up the Internal Cost Calculations.

Cost charges linked to a trip can now be split across multiple orders for accounting connectors and exports. Using a new 'Split lines by cost distribution' toggle, costs are automatically allocated per order based on configured trip cost distributions, with separate accounting lines created for each split.

Select resources that are linked to the specific cost card that is created.

You can create a Subcontractor Price List that is the default for all subcontractors, or you can opt to only use it for only one or a set of subcontractors. Once the subcontractor is chosen and a name for the price list is completed, you can link the resources. Be cautious when setting up subcontractor price lists to avoid situations where duplicate costs may arise. For example, ensure the same resource is not allocated more than once within the same trip.

You can opt to use that price list for all resources that are linked to that subcontractor(s):

If you only want to use that price list for a set of resources, click the toggle off for "Use price list of all" and pick the resources of your choice.

Here you can select the resources that are linked to that subcontractor. This can be set in Resources (Combinations, Drivers, Vehicles).

Once selected, save the price list. Now you can add the prices to your price list. You can edit prices for these costs the same way as you did for price list for customers.

Below you watch a video where we explain how to set up subcontractor cost calculations and add a price list to these cost calculations.

Follow the same steps as above for subcontractors.

Below you watch a video where we explain how to set up Internal Cost Calculations for own drivers, and add a price list to these cost calculations.

When creating an internal cost, the "Calculate charges per order" toggle controls whether the cost is calculated separately for each order on a trip, or once for the entire trip.

The switch is set at rate card (cost price list) level. Once it is active on the rate card, each individual charge on the price list gets its own "Calculate charges per order" toggle in the Edit price window, so you can still switch the behaviour on or off per charge. A charge-level toggle only becomes available once the setting is enabled on the rate card itself.

By default, the revenue distribution override table evaluates each order's metrics independently. For carriers whose rates are based on the combined volume of all orders on a trip, this produces inaccurate cost and profit figures - the per-order lookup does not reflect the actual negotiated rate.

The Consolidation setting on a transport service lets you pool all orders on the same trip together, use their combined metrics, and split the result equally across those orders.

The Consolidation setting is on the transport service, under the revenue distribution configuration. It applies uniformly to all exceptions in the override table for that service — there is no mix-and-match per exception.

When Consolidate per trip is set:

Two orders are planned on the same pickup trip. The override table uses a fixed charge (€250) and a metric charge (€1/kg). The transport service is set to Consolidate per trip.

Without consolidation — each order looked up individually:

These amounts do not reflect the actual negotiated rate, which is based on the combined weight.

With Consolidate per trip:

The consolidated lookup matches the actual negotiated rate. Note that the equal split means smaller orders absorb a higher percentage of the total than their individual metrics would suggest.