Summary
What is it?
A new Consolidation: split fixed cost over trips setting on cost rate cards (internal and subcontractor) under RATES> Subcontractor Costs, mirroring the existing Consolidated Pricing on the sales side.
The fixed day or week rate is split equally across the trips in a group.
Why use it?
Fixed daily and weekly resource costs (driver, vehicle, trailer) were applied in full to every trip, so a resource running several trips in a day had its cost counted multiple times, making profitability reporting unreliable.
How does it work?
Trips are grouped by the same resource and the same day or week.
The matched fixed rate is divided across the trips in the group, and the split amount is shown in the Resource costs section on each trip.
Prerequisites
Super Admin access to enable the Consolidation: split fixed cost over trips option and pick the grouping criterion on the relevant cost rate card under RATES> Internal Costs (or Subcontractor Costs). See Cost calculation trip for how cost rate cards are set up.
Use Cases
A driver on a fixed daily rate who runs several trips in one day, where the full day rate should be shared across those trips rather than charged to each one.
Spreading a fixed weekly resource cost across all trips run by that resource in the same calendar week.
Terminology
Term | Definition |
Consolidation: split fixed cost over trips | The cost rate card setting that spreads a fixed resource cost across grouped trips. |
Grouping criterion | The rule used to group trips: same start date, same end date, same start week, or same end week. |
Fixed rate | A fixed daily or weekly amount on a cost rate card, as opposed to a metric or formula-based rate. |
Resource costs | The section on a trip that displays the cost allocated to that trip, including the split amount. |
Configuring Cost Consolidation
NAVIGATE to RATES > Internal Costs (or Subcontractor Costs) and open the relevant cost rate card.
OPEN the Consolidation: split fixed cost over trips dropdown and SELECT a consolidation mode (default is No consolidation).
SELECT a grouping criterion: same start date, same end date, same start week, or same end week.
SELECT Recalculate on each affected trip to apply the split (the split is not applied automatically).
VERIFY the split amount in the Resource costs section on each affected trip.
Conditions are supported - for example a different fixed rate per resource group - and the matched fixed rate is divided across the trips in the group.
Worked Example
A driver costs 475 EUR per day and runs 3 trips on Monday. Without consolidation, each trip is charged the full 475 EUR, so the day reports 1,425 EUR - almost three times the real cost. With consolidation set to same start date, the 475 EUR is split equally across the 3 trips: each trip is charged 158.33 EUR and the day correctly totals 475 EUR.
Troubleshooting
Issue | Cause / Resolution |
A per-km or formula-based cost is not split. | Only fixed amounts are consolidated. Metric or formula-based rates are not split across trips. |
Night-shift trips crossing midnight are not grouped as expected. | Grouping uses whole calendar days. Trips are grouped by their start date or end date; there is no time-range option. |
Week grouping does not match the operational week. | Week grouping uses the calendar week. A configurable working-week length (5, 6, or 7 days) is not supported. |
Limitations
Only fixed amounts are consolidated; metric or formula-based rates (for example per km) are not split.
The split is equal across trips, or fully assigned to the first trip; there is no weighted split by distance, time, or cargo.
Duration-based cost (start of the first trip to end of the last trip) is not included and is deferred to v2.
Week grouping uses the calendar week; a configurable working-week length is not supported.