When setting up a new price list, there are several fields that are required to be completed. Below is a summary of the fields found on the 'Edit Price' page.
General Info.
Name: Name of the charge that will appear on the invoice
Code: Nominal code associated with the accounting package
VAT%: Tax Percentage to be applied (if applicable)
Invoice process if price is 0: Option to select if this charge type is to appear as a line item on the invoice if no value is present.
Validity / Collections Tabs. This is where the individual pricing metrics are added. Each collection has validity dates applied. If no date is entered, the dates default to start on the date the details are saved, with no end date. Collections are able to be entered for multiple dates, particularly useful if there are rates that require regular updates.
Price Calculation. These fields are where the individual pricing metrics are entered. Multiple calculations are available, and can be Named, with a description for easy identification.
CONDITIONS.These can be applied to calculations if specific conditions need to be taken into account. For instance, if pricing is tiered based on distance, multiple distance calculations can be configured, using a mileage condition to segment them.
Minimum price. A minimum price can be set, again this can be paired with conditions to accomodate specific circumstances. For instance, if standard pricing is based on mileage, but a default minimum is required if the mileage is below a specific threshold.
Maximum price. Similar to above, a maximum price can be set in the event there are specific conditions in place. For instance, in the event pricing is per package type, but may be capped at a set price, regardless how many package types are included.
Indexation. This can be additional rates that are included in the pricing, for instance a Fuel Surcharge. These are set up in a separate table and are typically based on a percentage rating.